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Executive Assistant

Job Title: Executive Assistant

Reports to: Executive Director

Job Status: Salary, exempt, normally Monday-Friday, occasional weekends

Location: Phoenix, AZ (Hybrid/Remote)

Salary Range: $55-70,000 ​​​

 

 

 

Who We Are​

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Arizona Center for Empowerment (ACE), and its sister organization, Living United for Change in Arizona (LUCHA), are progressive, grassroots, community-based organizations engaged in and committed to building power throughout communities in Arizona. At ACE, we work to ensure that everyone has access to the American Dream by amplifying the voices of low- and moderate-income communities, communities of color, and immigrant communities through collective action.

 

 About the Position

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The Executive Assistant (EA) will serve as a trusted partner to the Executive Director, ensuring effective and efficient management of daily operations, communications, and strategic initiatives. The EA will manage schedules, coordinate meetings and travel, and handle confidential and time-sensitive information with discretion. This role requires a high degree of professionalism, emotional intelligence, attention to detail, and a deep commitment to our mission and values.

 

Primary Duties and Responsibilities

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Administrative & Operational Support

  • Manage the Executive Director’s calendar, scheduling meetings, appointments, and travel arrangements

  • Prepare agendas, take meeting minutes, and track follow-up actions

  • Draft, proofread, and format correspondence, reports, and presentations

  • Support the Executive Director in preparing for speaking engagements, media appearances, and other events
     

Communication & Stakeholder Engagement

  • Serve as a liaison between the Executive Director and internal/external stakeholders

  • Prioritize and manage incoming requests and correspondence on behalf of the Executive Director

  • Ensure timely communication and follow-up with partners, donors, and community members

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Project Management & Strategic Support

  • Assist with special projects

  • Conduct research and compile briefing materials to inform decision-making

  • Track deadlines, deliverables, and cross-departmental initiatives to support strategic goals

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Required Qualifications:

  • 3+ years of experience supporting senior executives, preferably in a nonprofit or mission-driven organization

  • Deep alignment with our mission to advance racial justice, immigrant rights, and equity for Black and Brown communities

  • Exceptional organizational, time management, and problem-solving skills

  • Strong written and verbal communication abilities

  • High emotional intelligence and the ability to navigate sensitive issues with discretion and care

  • Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom, Slack)

  • Experience with project management tools (e.g., Asana) is a plus

  • Bilingual (Spanish/English) a plus

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Benefits

  • Competitive salary based on experience

  • Health, dental, and vision insurance 100% company paid for the employee

  • Paid time off, holidays, and sick time

  • Professional development opportunities

  • Flexible work environment

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RECRUITMENT COMMUNICATION: Human Resources may contact you at various stages of the recruitment process if you meet the qualifications for the position. This contact will be via email or phone only. Please make sure your email address and phone number are accurate.

 

We do not accept walk-in, or hand-delivered application materials nor applicant calls regarding open, pending, or closed positions.

 

All employment is decided on the basis of qualifications, merit, and business need.

 

The information contained herein is not intended to be an all inclusive list of the duties and responsibilities of the job, nor is it intended to be an all inclusive list of the skills and abilities required to do the job. LUCHA may, at its discretion, revise the job description at any time, and additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the position.

 

Equal employment opportunity and having a diverse staff are fundamental principles at LUCHA, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. 

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