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Operations Associate

Employment Type: Full-time

Minimum Experience: Mid Level
Location: Phoenix, AZ
Salary Range: $50 - $70 K

 

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The Organization

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The Arizona Center for Empowerment (“ACE”) began operations in May 2010 with the express charitable and educational purpose of empowering Arizona's low- and moderate-income families, especially members of the state’s large and diverse Latino and immigrant communities, to overcome the effects of social and economic injustice and create opportunities and benefits for their communities. By increasing opportunities for education, leadership development, technical assistance, and training, ACE supports the work of community organizations and leaders who are transforming their communities to create a more sustainable future for all Arizona's families.


 

 Living United for Change in Arizona (LUCHA) is a dynamic, membership-led, grassroots organization, building power with Arizona’s working families to advance social, racial, and economic justice for all. Through leadership development, grassroots campaigns, advocacy, and civic engagement, we seek to create an Arizona in which every person enjoys equal rights, opportunities, and protections. 

 

The Position ​

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We are looking for a reliable Operations Associate whose primary focus is to support the operations manager with the management of the day-to-day business for multiple entities across the state.  The operations associate’s responsibilities will include performing administrative tasks, assisting other departments as needed, and ensuring smooth daily operations. Hired candidates will support several campaigns with logistics throughout the year. In order to succeed, operations associates should be highly organized, willing to be flexible, travel from time to time, and support the organization’s management team and office workflow. The position will be supervised by the Operations Manager and will play a critical administrative and systems support role.

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Primary Duties and Responsibilities​

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  • Monitors inventory on a monthly basis and places supply orders as required

  • Supports the operations department with the enforcement of company policies and standards

  • Maintains filing systems for all receipts and invoices via Expensify for reimbursements, budget request, purchases, etc

  • Accurately tracks and processes budget request

  • Accurately tracks and processes reimbursements request to Operations Manager

  • Performing administrative duties including but not limited to answering phones, scheduling appointments, and providing operational or logistical support to other departments/employees

  • Manage office cleanings and roster for cleaning personnel

  • Maintains open communication with the Landlord and supervisor, including reporting all office issues

  • Coordinate events as necessary and helps to organize logistics for pre-set organizational training/events

  • Organize travel by booking accommodations and reservations needs as required

  • Update mailing list, and online shop supply list

  • Maintaining separate financial and administrative records

  • Other responsibilities as assigned

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Qualifications 

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  • Must be a self-starter

  • Be detail and solution-oriented

  • Positive attitude with a strong work ethic and willingness to learn

  • Ability to manage multiple priorities simultaneously

  • Ability to be flexible and understanding with changes, and willing to travel for work when necessary

  • Proven organizational, interpersonal, and project management skills necessary

  • Knowledge of principles, practices, methods of day-to-day office management functions

  • Exceptional customer service, communication (writing, editing, verbal, and presentation) skills are necessary

  • Ability to communicate with all levels in the organization, both verbally and in writing

  • Proficient with Microsoft Office (Excel, Word, PowerPoint), PDF, Dropbox, Google Suite (Gmail, Calendar, Google Drive), Expensify, Asana, QuickBooks, and other online shipping merchants, 1-2 years preferred)

  • Ability to work independently and exercise judgment to be able to analyze and solve a variety of questions or problems

  • Must be able to work long hours seated and in front of a computer

  • Must be able to lift and carry items weighing up to 50 lb

  • Must have reliable transportation, must maintain and show proof of valid insurance and have proof of a valid driver’s license 

  • Bilingual: English– Spanish is preferred but not required 

  •  High School Diploma or GED

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The above statements are intended to describe the general nature and level of work being performed by the person holding this position. It is not an exhaustive list of all duties and responsibilities. 

 

LUCHA /ACE reserves the right to amend and change responsibilities to meet organizational needs as necessary. Equal employment opportunity and having a diverse staff are fundamental principles at LUCHA, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

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